Applicant Information
PROGRAM SCHEDULE (Subject to change)
- October
Applications due for the (year) cycle to be submitted electronically.
- November
Submitted materials are reviewed and scored by members of the Manhattan Beach Cultural Arts Commission. The panel will create a funding plan for review and final approval by the Manhattan Beach City Council.
- December
First payments of 80% of awards are disbursed.
- Projects begin January of the New Year
All grantees must complete a Final Report within 30 days of program end date to receive the final payment of 20% of award. Excessively late submission of a final report may result in a reduction in the final payment.
Review and Scoring of Application
CULTURAL ARTS COMMISSION REVIEW AND SCORING
- All eligible applications will be reviewed at a public Cultural Arts Commission meeting before the December funds distribution deadline.
- Finalists will be selected by the commission and are subject to eligibility review.
- Grant recipients are subject to approval by the Manhattan Beach City Council.
GRANTEE PARTICIPATION IN REVIEW AND SCORING
- Applicants in all categories have the ability to provide one representative on their behalf to:
- Provide a three-minute presentation to the scoring panel.
- Be present during panel review and scoring of their organization’s application.
- (Panelists are not able to provide any further information or communication during the panel’s discussion, outside of questions relating to clarification if requested by the panel)
- (Presentations can, but are not required to include Power Point, video, sound, photos and other multimedia augmentation)
- Only one representative from each applying organization may give presentation and be present for panel.
- While not required, it is strongly recommended that organizations take advantage of this opportunity to participate in their application’s review process.
- Presentations are not scored, and are included strictly as an opportunity to provide additional information and insight to organization and proposed project.
- The date of the scoring panel will be set for (Date) for Educational Institutions and Affiliated Groups and (Date) for Arts Organizations. All applicants will receive information for schedule upon submission of application.
- All applicants must be on site at least 45 minutes prior to scheduled time to allow for fluctuations in panel schedule. Any representative that is not present when the panel reviews their application forfeits their opportunity to be present.
SCORING RUBRIC
The provided examples are for information purposes only and are not meant to be exhaustive:
- Quality of Program(s)
- Artistic merit of programs, qualifications of artists
- Community Impact
- Effective service to identifiable community, level of community involvement
- Management Capability
- Leadership strength, clarity and/or completeness of application, successful completion of past City-funded projects
OTHER REVIEW AND SCORING INFORMATION
Incomplete applications, or applications with incorrect information, will not be referred to review and scoring panel.
Grantee Requirements During Project Funding Period
FINANCIAL MANAGEMENT
Grant recipients are required to maintain accounts, records and evidence pertaining to costs incurred and revenues acquired under the Cultural Arts Grants program. Grantees should be able to provide upon request:
- Accurate, current and complete disclosure of the financial accounting (expenses and revenue) for the grant project.
- Records that adequately identify the sources and application of funds for grant sponsored activities.
- Accounting records that can be supported by source documentation, like invoices, receipts, bank statements, etc.
PUBLIC ACKNOWLEDGEMENT
- Grant recipients must credit the City of Manhattan Beach for its support of the project in printed, electronic and broadcast promotion of the funded projects
- The following acknowledgement along with a logo (which will be provided, used in original dimensions) must appear on all printed and electronic materials concerning the funded project:
- “This program is funded in part by the City of Manhattan Beach.”
- Grantees failing to provide public acknowledgement may be denied funding for future applications.
PROMOTION
Grantees are required to keep the Cultural Arts Division informed of all program dates and times. Grantees are encouraged and expected to:
- Establish and abide by a schedule
- Give notifications and invitations to the Cultural Arts Division in order to extend them to the Manhattan Beach City Council and the City of Manhattan Beach Cultural Arts Commission, at least four weeks in advance of the grant event.
- Provide full and timely information to the Cultural Arts Division so grant-funded programs may be included in City of Manhattan Beach publications, as opportunities arise. This includes providing high resolution photographs of the project, related activities and participants of funded projects.
- Extensively promote funded events and projects.
SITE VISITS AND PROGRAM ATTENDANCE
The Cultural Arts Division staff may monitor grant projects during the course of the grant cycle, including potential site visits. The reports of these visits will be included in grant application files and provide a basis for evaluation of future requests.
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